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Can Thunderbird receieve and send multiple gmail accounts

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young707

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Post Posted May 27th, 2021, 6:03 pm

Can Thunderbird receieve and send multiple gmail accounts at the same time?

We have multiple gmail accounts for different projects and associates.

Can we centralize all incoming and outgoing email for all these gmail account into one Thunder bird email program?

Right now, we have to log into each different gmail account to do the incoming and outgoing email.
Or, do we need to set up different Thunderbird to do each and different email addresses.

At this time, in Microsoft Office, we can log in outlook and do incoming and outgoing email for all different email accounts at once.
We do not want to depend on Microsoft Office any more.

Thank you.

DanRaisch
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Post Posted May 27th, 2021, 6:29 pm

Thunderbird can access multiple email accounts. For instance I have two Gmail accounts, two Hotmail accounts, and an email account from my ISP, all managed out of one instance of Thunderbird.

young707

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Post Posted May 27th, 2021, 7:32 pm

Thanks. Will try to set this up.

Where Thunderbird store all the incoiming and replied email at.
Outlook store all email into a huge file called outlook.pst. Its so large and never clear it self.

Thanks.

DanRaisch
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Post Posted May 27th, 2021, 8:40 pm

Where Thunderbird store all the incoiming and replied email at.

In general, Thunderbird stores all of the messages of each folder (Inbox, Sent, Trash, Drafts, etc) in an mbox format file. viewtopic.php?p=3043838
Alternatively, Thunderbird can store each message as a separate file. https://support.mozilla.org/en-US/kb/ma ... hunderbird

In either case, the messages are stored in what is called the profile folder -- http://kb.mozillazine.org/Profile_folder_-_Thunderbird

young707

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Post Posted May 28th, 2021, 1:52 pm

Wow, this is really helpful, promptly, for us to switch from Microsoft Office to Thunderbird. Everyone here, thank you. Especially we are all work from Home in this Pandemic. Great. Thank you very much again.

Few questions:
1. How can we get our address book from Google Contact?
2. Can we use this Thunderbird offline in our laptop and save the outgoing email? Then we send out all going email at once after we going back online? How do we delay the sending of out going email.
3. We keep all the inbox messages untill we delete them manually, correct? How can we automatically move all accounts trash into one local folder trash?
4. How do we specify Pop3 outgoing email sever SMTP name specifically?
5. In one specific email account, we just want to able to send outgoing, no receiving incoming.
6. Can we specifiy server delay time to make sure some slow server do not time out? For example, Outlook can delay server timeout from short to long of 10 minutes.

DanRaisch
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Post Posted May 28th, 2021, 2:31 pm

1. That requires you to export data from Google Contacts to a CSV or LDIF format file which can then be imported into Thunderbird's Address Books.

2. Yes, that can be done. When composition of a message in completed in Thunderbird, use menu path File->Send Later. That will cause the message to be stored in a folder called "Outbox", from which it can later be send when an Internet connection is available.

3. Each email account will have its own Trash folder. You could set up filters in each account which would move messages from that Trash folder to the Trash folder under Thunderbird's Local Folders structure. Local Folders Message Filters

4. If I understand your question correctly, those names can be defined as the accounts are added to Thunderbird OR they can be edited using menu path Tools->Account Settings->Outgoing Server (SMTP)->select the account to be changed->click on the Edit button and change the "Description" field.

5. That may require setting up an account with a false server name and setting Thunderbird to not check for new messages on start up or periodically.

young707

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Post Posted May 29th, 2021, 4:59 pm

Thank you Dan.
You are very helpful for us to start up and learn to use Thunderbird for our daily work.
1. How to "Send Later"? Unable to find it in command bar tool manu?
2. Yes, we like trash from all account go into one trash in "local folders". How can we do that?
3. In one of our account, we accidentially done something, the "Send" button on the second top row, left button, disabled, turn gray. How can we turn this "Send" enable back on?
4. Still having problem with one of our email account. This is not gmail but different account. It keep saying time out. What do we do?
Thank you Dan.

DanRaisch
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Post Posted May 30th, 2021, 4:50 am

1. That option will appear in the "File" menu during composition of a message.
2. Use a Message Filter on each machine to copy any messages in the account's Trash folder to the Local Folders Trash folder. See the link I posted in response to item 3 above.
3. There are a number of things that could cause that to occur. It can be as simple as not having entered an addressee for the message during composition.
4. I suggest that you start a new topic to deal with that issue so things do not get overly complicated in this topic. Post details of the error messages you are seeing as well as information on who the provider for the account is and the settings you have entered: POP or IMAP, server name, port number, etc, etc.

young707

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Post Posted May 30th, 2021, 2:36 pm

Thank you for your prompt response. Really help our office staff getting up to speed using this Thunderbird email system. Hopefully, by next week, we do not depend on Microsoft Outlook anymore.
1. Yes, we found "Send Later" under File, once after we have "Send" button activated. We found this "Send later" message is stored at Local Folders. However, the second time we tried this, we go into the Local Folder to retrieve that message, somehow, during retrieval of this message, it disappeared. We look everywhere, couldn't find it.
2. In one account, we wish to disable sending outgoing message action, but keep receiving incoming messages to this account. How do we set this?
3. In this same account, we need to submit password to the POP3 server to get incoming messages. Where do we enter this password?
4. Anyway to increase the font size on the first left panel that list all the accounts & its Inbox, Draft, Sent, Trash folders?
5. We try setting up "Manage Message Filters". How do we "Match all the following" in the Trash Folder?

So far, we are up to reasonable speed in a week. That is better than those classes we toke to learn Microsoft Outlook.
Wonder why pick this strange name of great software?

DanRaisch
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Post Posted May 30th, 2021, 6:40 pm

However, the second time we tried this, we go into the Local Folder to retrieve that message, somehow, during retrieval of this message, it disappeared. We look everywhere, couldn't find it.

Did you check the Sent folder of the account in which the message was composed to be sure the message was not sent out?

2. In one account, we wish to disable sending outgoing message action, but keep receiving incoming messages to this account. How do we set this?


As I said above, that may require setting up an account with a false server name and setting Thunderbird to not check for new messages on start up or periodically.

3. In this same account, we need to submit password to the POP3 server to get incoming messages. Where do we enter this password?

Passwords are not entered until an account is set up and Thunderbird requests that messages be accessed from the server. At that point, the server will request the password and a dialogue will be displayed by Thunderbird allowing the user to enter that password.

5. We try setting up "Manage Message Filters". How do we "Match all the following" in the Trash Folder?

I am not sure that I understand your question. "Match all the following" instructs the filter to identify messages which match all of the criteria entered by the user for the filter. Thus if the user sets the filter to identify messages in which the "Subject" + "Contains" + "Thunderbird" on the first line AND "Date" + "Is After" + "29 May 2021", only messages that both contain that subject and are received after 29 May 2021 will be matched. If instead of "Match all the following" the user chooses "Match any of the following", all messages with that subject will match the criteria regardless of date and also, any messages received after 29 May 2021 will match the filter criteria.

If your intention is to move every message from the Trash folder regardless of content, date, etc, you should probably use the option "Match all messages" rather than either of the other two options.

young707

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Post Posted June 1st, 2021, 2:03 pm

Dan Raisch, Thank you.
1. You are right, we found something in the "send" box in one the account not in use.
2. We set up false name SMTP server. It just sit and time out.
3. It would greatly help some of us to increase the font size on the left panel under "Get Message". We really having a difficult time reading the tiny fonts.
Much appreciate your helpful insights.

DanRaisch
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Post Posted June 1st, 2021, 4:48 pm

2. We set up false name SMTP server. It just sit and time out.

Did you set up the POP side of that account so that it is functional?

3. It would greatly help some of us to increase the font size on the left panel under "Get Message". We really having a difficult time reading the tiny fonts.

See this article -- http://kb.mozillazine.org/Pane_and_menu_fonts

young707

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Post Posted June 2nd, 2021, 1:06 pm

Thank you Dan.

To enlarge UI font size, probably we are over our head.
We are unable to find this userChrome.css file in this folder C:users\master\AppData\Thunderbird\Profile\q0duasj8.default-release\
In these systems, we are using Microsoft Windows 7.

In the special account, we give up setting POP & SMTP servers. Can we just disable this particular account in some staff systems.

DanRaisch
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Post Posted June 2nd, 2021, 2:35 pm

Regarding the font sizes, the referenced file is not present in a standard installation but must be created by the user. http://kb.mozillazine.org/index.php?tit ... ntable=yes

2. In one account, we wish to disable sending outgoing message action, but keep receiving incoming messages to this account. How do we set this?

How have you tried to do this thus far? Have you added a POP type account with an existing email address from an actual email provider (perhaps Gmail)? If you do that and, after setting up the account, change the user name associated with the SMTP server for that account to a false name (perhaps change the @gmail.com to @gmail.net) that should cause Thunderbird to generate errors if a user tries to send a messages from the account.

young707

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Post Posted June 4th, 2021, 9:11 am

Dan, thank you very much. You have been very helpful for all of us to do email for us work at home during this pandemic. Thank you.

We decided only a few use that special email account. The rest would be nice just able to disable this special account. In the meantime, we just ignor it until it time out.
As for the smal fonts in the left panel, its would be much for us to mess with. We just have to read it closer to the screen.

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